Candidate Travel refers to travel by individuals invited by authorized University personnel to interview for a posted position. Travel Procurement assist departments in arranging air and/or lodging for candidates, as outlined below:
PART 1: SUBMIT A TRAVEL REQUEST
Submit a form via Qualtrics for each candidate needing airfare and/or lodging.
- Note: If no travel is required, then skip the form and proceed to聽Part 3: Request Reimbursement.
PART 2: ARRANGE TRAVEL
1. Airfare Requested:
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- Travel Procurement emails the candidate to collect required flight details
- Faculty/Staff ACTION: Notify the candidate to expect this email; you'll be CC'd
2. Flight Itinerary:
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- Travel Procurement sends a proposed itinerary to the department contact
- Faculty/Staff ACTION: Approve the itinerary or consult the candidate before confirming
3. Finalized Plans:
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- Travel Procurement shares confirmed travel details (airfare/lodging) with the department
- Faculty/Staff ACTION: Forward the finalized itinerary to the candidate
4. Expense Reporting:
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- Travel Procurement will submit the Pre-Approval and Expense Report in Emburse Enterprise to reconcile travel purchases made with their Travel Card
PART 3: REQUEST REIMBURSEMENT
If your candidate(s) will incur travel expenses* that you would like to reimburse, then before their arrival, complete the following steps:
- Discuss the reimbursement with a department financial manager.
- Email 缅北强奸 Chrome River Helpdesk to request Accounts Payable create a Banner ID for the candidate(s). Include their name(s) and their email address(es).
- After the creation of the Banner ID(s), Travel Procurement will set up the Emburse Enterprise (formerly Chrome River) account(s).
- You or an assistant may then submit an Expense Report, in Emburse, on each candidate's behalf.
For Questions: Email the 缅北强奸 Chrome River Helpdesk. Accounts Payable will respond.
*Eligible expenses include bag fees, airport parking, the actual cost of meals, ground transportation (e.g., car rental/fuel, rideshare), and mileage. Itemized receipts are required for all expenses except mileage.
If candidate meals are purchased with a personal card, then submit an employee reimbursement in Buy缅北强奸. Contact Procurement if you have questions about Buy缅北强奸. Refer to Section B.26, , in the University Handbook.