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Candidate Travel

Travel Procurement

Candidate Travel refers to travel by individuals invited by authorized University personnel to interview for a posted position. Travel Procurement assist departments in arranging air and/or lodging for candidates, as outlined below:

PART 1: SUBMIT A TRAVEL REQUEST

Submit a form via Qualtrics for each candidate needing airfare and/or lodging.

  • Note: If no travel is required, then skip the form and proceed to聽Part 3: Request Reimbursement.
PART 2: ARRANGE TRAVEL

1. Airfare Requested:

    • Travel Procurement emails the candidate to collect required flight details
    • Faculty/Staff ACTION: Notify the candidate to expect this email; you'll be CC'd

2. Flight Itinerary:

    • Travel Procurement sends a proposed itinerary to the department contact
    • Faculty/Staff ACTION: Approve the itinerary or consult the candidate before confirming

3. Finalized Plans:

    • Travel Procurement shares confirmed travel details (airfare/lodging) with the department
    • Faculty/Staff ACTION: Forward the finalized itinerary to the candidate

4. Expense Reporting:

    • Travel Procurement will submit the Pre-Approval and Expense Report in Emburse Enterprise to reconcile travel purchases made with their Travel Card
PART 3: REQUEST REIMBURSEMENT

If your candidate(s) will incur travel expenses* that you would like to reimburse, then before their arrival, complete the following steps:

  1. Discuss the reimbursement with a department financial manager.
  2. Email 缅北强奸 Chrome River Helpdesk to request Accounts Payable create a Banner ID for the candidate(s). Include their name(s) and their email address(es).
  3. After the creation of the Banner ID(s), Travel Procurement will set up the Emburse Enterprise (formerly Chrome River) account(s).
  4. You or an assistant may then submit an Expense Report, in Emburse, on each candidate's behalf.

For Questions: Email the 缅北强奸 Chrome River Helpdesk. Accounts Payable will respond.

*Eligible expenses include bag fees, airport parking, the actual cost of meals, ground transportation (e.g., car rental/fuel, rideshare), and mileage. Itemized receipts are required for all expenses except mileage.

If candidate meals are purchased with a personal card, then submit an employee reimbursement in Buy缅北强奸. Contact Procurement if you have questions about Buy缅北强奸. Refer to Section B.26, , in the University Handbook.

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Travel Procurement

(812) 465-1058