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Procurement will begin using a new Procurement Change Order request form and process through Dynamic Forms beginning Monday, January 19.

This change is part of the ongoing efforts to streamline the change order process and improve approval routing, tracking and overall management of submitted requests.

Key Updates

• A cleaner, more user-friendly layout.
• Built-in routing for approvals.
• Positive approval required: Financial Managers will now need to actively review the invoice(s) in question and provide explicit approval. Your approval confirms agreement with the requested change—such as an increase or additional line—and verifies that the change is warranted.
• Financial Managers are strongly encouraged to review and approve (or deny) requests promptly, as Accounts Payable is waiting on your approvals.

Please note—

• Because approval routing is based on the Financial Managers listed on the Financial Manager Spreadsheet, all FMs associated with the FOAP(s) will receive the same notification indicating that a change order requires approval. Once one person opens the email, the form will no longer be available for others to view.
  
• For this reason, each department will need to establish an internal process to determine who will be responsible for managing these approvals.

Please take a moment to review this information and share with your staff. All links will be available via BuyÃ山ǿ¼é and the Procurement website for user access beginning Monday, January 19.

Please click on the images below, which outline the process and explains how to complete approvals.