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Q:Ìý Who is eligible to use Degree Works?

A:Ìý Admitted undergraduate students are eligible to use Degree Works if their first term at Ã山ǿ¼é was Summer 2006 or later. Admitted graduate students are eligible to use Degree Works if their first graduate term at Ã山ǿ¼é was Summer 2013 or later. Students who started before these terms will work their academic advisor to track their progress toward degree completion.

Q:Ìý Does Degree Works include my transfer credit, or PLA credit such as AP or CLEP?

´¡:Ìý Yes. Once an official transcript has been evaluated by the Registrar's Office, the resulting credit is posted to the student’s transcript and will be viewable in the student’s audit the next business day. Likewise, once an official AP or CLEP score report is received from College Board and has been evaluated, any credit is granted is added to the student’s transcript and will appear in their audit. Refer to the Transfer Credit Policy.

Q:Ìý Can I see a list of all of the classes I've taken?

´¡:Ìý Yes. On the top of the Worksheets tab, click the three dots (More Options) and select Class History for a list of courses taken at Ã山ǿ¼é as well as transfer courses. The list is for informational purposes only and is not a transcript.

Q:Ìý How current is my information in Degree Works?

´¡:ÌýÌýThe information in Degree Works is refreshed each weeknight. Any changes made today (e.g., classes added/dropped, change of academic program, etc.) will be seen in Degree Works the next business day.

Q:Ìý Is my information confidential?

A:ÌýÌýYes. Like other processes accessed throughÌýmyÃ山ǿ¼é/Self Service, Degree Works is accessed through your secure login. Remember that your advisor, faculty, and authorized staff will be able to view the information included in Degree Works.

Q:Ìý Can I save or print my audit?

A: ÌýYes. Create PDF (the printer icon) will generate a PDF version of your audit that can be printed or saved. When doing so, please be aware of FERPA regulations.

Q:Ìý Are my grades visible in Degree Works?

´¡:ÌýÌýYes. Once grades are official at the end of each semester, they are viewable in Degree Works the next business day.

Q:Ìý Can I register for classes in Degree Works?

A: ÌýNo. Registration, including prerequisite checking, will continue to be handled through Self Service. Courses from an approved/locked Plan can be pulled into Schedule Planner to assist with building your class schedule.

Academic audit - A student’s currently declared academic program is used to create their degree audit. If a student is seeking more than one degree program, such as an associate degree and a bachelor’s degree, the Degree drop-down allows the user to switch between audits.

What-If audit - If a student is considering changing their academic program (changing their major, adding a second major or a minor, changing from a BS to a BA, etc.), running a What-If audit allows the student or advisor to see how their coursework would be applied toward the new program.

• Look Ahead/Future classes – enter any courses the student is considering taking or plans to take in the future to see how they’d apply toward the program. This does not register students for classes.
• A What-if audit does not affect the student’s current program. The student must submit a Change of Academic Program form to officially change major, minor, concentration, or degree type, or a Change of Academic Bulletin form to change their bulletin term.
• To view a summary of a student's transfer coursework (but no Core 39, major, etc.), run a What-If audit and select "Transfer Credit Evaluation" from the Program list.

Both the academic audit and a what-if audit are divided into sections (blocks), including:

• Student header – information about the student, including their program, academic standing, holds, overall (cumulative) GPA, and more. Degree progress graphics provide a visual representation of progress toward degree completion.
• Degree – University requirements for the degree, such as total hours, upper-level hours, hours in residence, minimum cumulative GPA, etc.
• Core 39 – for undergraduate degrees; shows Core 39 requirements and may include program-specific Core 39 requirements.
• Major(s), Concentration(s), and Minor(s) – requirements for various academic programs.

ÌýOther blocks may be included, based on the student’s academic records:

• General Electives – Coursework not applied to a specific area of the degree (Core 39, major/concentration, minor). Hours DO count toward graduation.
• Insufficient - withdrawn coursework, grades below the minimum required for a program, no-transfer credit, etc.
• In-progress – All currently enrolled coursework (current and future terms).
• Not counted – Developmental coursework, credit that exceeds course limits, etc.
• Exceptions – A summary of any exceptions that have been made to the student’s audit.
• Notes – Any informational notes an advisor has added to the student’s audit.

Registration Checklist – Change the audit format from Student View to Registration Checklist to view only what is not complete (still needed to finish the program).

Graduation Checklist – Change the audit format from Student View to Graduation Checklist to view a summary of the student’s progress (complete requirements show courses used, not complete requirements only show labels/no course list).

Create PDF (printer icon) – generate a PDF version of the audit that can be printed or saved.

Contacts (envelope icon) - view the student's email address, and the name(s) and email address(es) of any academic advisors assigned to the student.

More Options (three dots)Ìý

• GPA Calculators – allows students to calculate their anticipated GPA at the end of the term based on grades they expect to receive. Or enter a desired GPA at graduation to see the grades they'd need to earn to achieve that goal. The calculators do not factor in excluded grades from repeated classes.
• Class History – a chronological list of the student's courses taken at Ã山ǿ¼é and any transfer credit. The list is for informational purposes only and is not a transcript.
• Notes - any notes that an academic advisor has added to the student's worksheet.

Degree Works Plans allow either a student or their academic advisor to develop a semester-by-semester sequence of courses to complete all requirements in the student’s declared program. Creating a Plan helps ensure the student completes any pre-requisite coursework needed to enroll in subsequent coursework, will meet all requirements for Core 39 and their major, minor, etc., and can complete the program in a timely manner.

Creating a Plan

A Plan can either be started from a template (created by the college of the program) or from scratch.Ìý

• If starting from a template, the Plan can be customized as needed (removing a course if a student already earned credit from transfer coursework or AP exam, adding a developmental course if required, adding courses needed for a minor, etc.).
• If a student has a significant amount of prior credit (such as a transfer student), it may be more efficient to create a Plan from scratch and add in only the requirements that remain.

Courses and other requirements can be added to a Plan multiple ways.

• Clicking the plus (+) sign on a term allows a Course to be selected manually.
• Expanding the Course list on the side menu allows you to drag-and-drop a specific prefix/course number to the desired semester.
• Expanding the Still Needed list on the side menu allows you see what requirements have not yet been included in the Plan then drag-and-drop a course to the desired semester.

After creating a Plan, clicking the Audit link will run an audit (Planner Audit) using the coursework outlined in the Plan. This allows the student/advisor to validate that successfully completing the coursework in the Plan will lead to completion of the program.

Multiple Plans can be created (ex: one with a minor, one without, etc.), but only one Plan can be marked as Active and locked (approved) by the student’s advisor.Ìý

After grades are official at the end of each semester, the Tracking Status will be updated for locked Plans. The tracking status of both the overall Plan and individual terms in the Plan will show whether the student is On Track, Off Track, or has a Warning (future terms will be Not Evaluated).

Schedule Planner

Once a Plan has been approved and locked by an advisor, the student can then pull the list of courses from a term into Schedule Planner to assist with building their class schedule.

New look after Fall 2025 Degree Works upgrade:

• Degree Works Worksheets overview
• Degree Works Plans overview

Updated tutorials will be coming soon.

Tutorials from the previous version of Degree Works:

• Student Education Plans (DegreeMaps)
• Quick Guide to Student Educational Plans (DegreeMaps)
• Degree Works 101: Audits-What Advisors Need to Know
• Degree Works 201: Student Education Plans-What Advisors Need to Know