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Bylaws听
Article I. NAME听
Article II. PURPOSE鈥�
Article III. MEMBERSHIP鈥赌��
Section 1. Voting and Non-Voting Status听
Article IV.听OFFICERS听
Section 1. Officers鈥�听
Section听2.听Term of Office鈥�听
Section听3. Filling of Vacancies鈥�听
Section听4. Duties鈥�听
Article V. ORGANIZATION,听REPRESENTATIVES听and ELECTIONS听
Section 1. Representatives and Alternate Members听
Section 2. General Elections听
Section 3. Executive Committee Elections听
Section 4. Committee and Sub-committee Elections听
Section 5. Term of Office听
Section 6. Filling Vacancies听
Section 7. Duties听
Article VI. MEETINGS and EVENTS鈥�
Section 1. Regular Meetings听
Section 2. Special Meetings听
Section 3. Quorum鈥�听
Section 4. Attendance and Participation鈥� 鈥�听
Article VII. EXECUTIVE COMMITTEE鈥赌�
Section 1. Members鈥�
Section 2. Duties鈥赌��
Article VIII. STANDING COMMITTEES听
Section 1. Description of Committees鈥�
Section 2.听Standing Committees and Sub-Committees听
Section听3. Duties听and Ad-Hoc/Special Committees鈥赌�听
Section 4. Authority鈥�
Article IX. PROCEDURES鈥�
Article X. AMENDMENTS鈥�
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Article I. NAME听
The name of this organization shall be the 缅北强奸 Staff Council.听
Article II. PURPOSE听
Staff Council听represents听the听non-exempt听staff听members听of the 缅北强奸.听Its purpose is to contribute to the progress of the University by promoting a positive work environment and healthy work/life balance,听encouraging staff engagement in university matters, and furthering the mission听of 缅北强奸.听
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Article III. MEMBERSHIP听
Eligibility for membership in this organization shall be limited to all regular full-time,听non-exempt听staff employees with at least听90 days听of service.听
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Section I: Voting and Non-Voting Status听
Voting privileges are reserved exclusively for the currently seated Staff Council听representatives. Each听representative shall hold one vote on all matters brought before the Council.听
The following roles serve in an advisory听and/or听non-voting capacity:听
Immediate Past Chair: Provides continuity and institutional knowledge.听
Alternate Representatives: Serves as a听replacement representative听until such time as a permanent vacancy occurs within the Council听or their term ends. Alternates do not听possess听voting proxies for absent听representatives.听
Ex-Officio: The University president or a designee serves as an ex officio member of the council.听
An Alternate Representative shall only gain voting rights upon formal appointment to fill a permanent vacancy of a Staff Council Representative seat.听
Article IV. OFFICERS听
Section 1. Officers听
The officers shall consist of the chair, vice chair,听secretary,听and past chair.听
Section听2. Term of Office听
The term of听office听shall be for one fiscal year (July through June). No elected Executive Committee member shall serve in any听office听for听more听than two consecutive terms. However, in the event no candidate other than the incumbent, who has served the maximum terms in an office, is willing to stand for election, the Council may vote to suspend the term of office limit and accept a nomination for said incumbent to run for the same office for another term.听
Section听3. Filling of Vacancies听
In the event听that听any听of听the executive officers are unable to fulfill their role or take on the duties of another vacant position, the Staff Council will hold an听emergency election,听in accordance with the rules,听for听the remaining representatives to nominate and appoint a听current听representative to hold the vacant听position until June 30 of that fiscal year.听听
Section听4. Duties听
The chair shall preside at Council and Executive Committee meetings, act as the official Staff Council representative and,听also serves as a liaison with all standing committees. The chair听works with other committee chairs to schedule rooms for all meetings and events,听coordinates the training of new members and committee听chairs and听prepares听binders for members听with听a calendar听of meetings, bylaws, responsibilities, contact information, login听credentials听and events for the Staff Council.听
The vice chair shall assume the duties of the chair in听their听absence and听in the event of听a vacancy. In the event the vice chair is unable to assume the duties, a new election will be held听in accordance with听the existing Staff Council rules.听The vice chair shall听be responsible for听maintaining听the budget report and sharing听the budget at each council meeting.听The vice chair听and听secretary听prepare the annual report to the Council.听The report shall be presented by the vice chair at the last meeting of the term.听
The secretary shall assume the duties of the听vice听chair in听their听absence and听in the event of听a vacancy.听In the event the secretary is unable to assume the duties, a new election will be held听in accordance with听the existing Staff Council rules.听The secretary shall record the minutes of all meetings.听Approved copies of the minutes will be posted on the Staff Council web page.听The secretary and vice chair shall prepare an annual report for the Council.听听
Article V. ORGANIZATION,听REPRESENTATIVES and ELECTIONS听
Section 1. Representatives听and Alternate Members听
Staff Council membership shall be听comprised听of 20 voting representatives elected from the eligible population and听up to 20听alternate听members听
Section 2.听General听Elections听
There shall be an annual election of representatives to be held no later than May. Nominations for representatives may be听submitted听to the Nominating Committee by any current 缅北强奸 staff or faculty member.听
All听nonsupervisory听employees with at least听30 days听of service are eligible to vote in representative elections to fill open seats on the Council. The candidates receiving the highest number of votes shall be elected as Council representatives. The newly elected representatives shall assume their duties on July 1.听
Election shall be by secret ballot. At least one candidate for each vacancy shall be听submitted听by the Nominating Committee. The results of the election shall be听retained听for two years. Candidates not elected to a voting seat shall be听designated听as alternate听members, ranked in order by the number of votes received.听
If the current Staff Council consists of fewer than 20 voting representatives, or if an insufficient number of nominations are received to fill all open seats, an internal election shall be held in place of the听external听election. In such cases, voting eligibility and procedures shall be听determined听by the Staff Council听in accordance with听its established rules and procedures.听
Section 3. Executive Committee Elections听
An annual election of officers shall be听held no later than April. Two-thirds of current听Staff Council听Representatives are needed听to听submit听a vote for an election to be valid. All elections shall be by secret ballot, and results of elections are to be kept on file for two years. The elected chair, vice chair, and secretary听will assume听their duties on July 1.听
Section 4. Committee and Sub-committee Elections听
Each committee and sub-committee shall consist of听no less than four members听including听one chair听and听one听co-chair. The chair and co-chair听will be nominated and voted into office during the Staff Council听Retreat,听and they will assume duties听immediately.听The other members will be sorted during the Retreat.听听
Section 5.听Term of Office听
The term of office for a representative shall be two fiscal years (July 1 through June 30). A representative may not serve more than two consecutive terms.听If at any point the representative can no longer fulfill their听duties as a voting member, the longest standing alternate听representative will replace听and assume the responsibilities of that representative.听鈥�听
The term听of office for an alternate听representative听shall be two fiscal years听(July 1 through June 30)听and no more than two consecutive terms.听If听an alternate replaces a current representative, the alternate will听assume and听complete the duties of that representative听until June 30听of that fiscal year.听The听alternate will听start their听first听term (two fiscal years)听on听July 1 of the new fiscal year.听听
Section 6.听Filling Vacancies听
At any point, if there听is听an insufficient number of alternates on the Council, the Nominating Committee, with the guidance of the Executive Committee, will听recruit and nominate candidates for the Council to elect to serve听as an alternate representative.听
Section 7.听Duties听
The Council shall serve in an advisory capacity to the administration. All matters听appropriate for听action shall be听submitted听in writing to the Staff Council.听听Any听current university听employee may听submit听a proposal听to听the听Council for consideration.听
The Staff Council shall prepare revisions of the bylaws; serve as a channel of communication between represented areas and the Council; make recommendations on matters of concern to the Council; fill vacancies and听create ad-hoc听special committees听by vote;听supervise Council/committee elections and communicate with new employees.听
Article VI. MEETINGS AND EVENTS听
Section 1. Regular Meetings听
The representatives of the Staff Council shall meet at least once a month during the fiscal year at such time and place as the Council approves. All meetings of the Staff Council are听open听to current university employees.听All alternates are highly encouraged to attend听meetings to听remain听knowledgeable on听all听matters听related to the Council.听
Section 2. Special Meetings听
The Staff Council may be called into a special session by its Chair. All representatives must be notified in writing, by听email,听or by telephone at least 24 hours prior to a special meeting.听
Section 3. Quorum听
A majority of voting representatives, defined as fifty percent plus one, shall constitute a quorum for the transaction of official business at any regular or special meetings of the Staff Council.听
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Section 4. Attendance and Participation听
Council members are expected to attend all听mandatory听Staff Council meetings听and hosted/partnered听events.鈥�听
Council members,听except the executive officers,听are required to听serve on at least one standing committee and听one university committee that the Staff Council has representation. Any representative听may serve on听multiple听subcommittees and听ad-hoc for听special committees throughout their term.听
Attendance will be reviewed by the Executive Committee.鈥� Any鈥�representative who听is absent from more than two听mandatory听meetings without sufficient cause and/or notification during any six-month period may be asked to听step down听as a representative听and听become听an alternate representative or听resign from听their position.听altogether.鈥�All decisions听for removal of any representative must be by听a听two-third听vote of the full Council. 鈥疻ritten or email notification of the decision to remove will be given by the Chair to the representative.听
All Staff Council members are expected to听participate听in Council sponsored events and activities, i.e.:鈥疉rchie鈥檚听Pantry听Drive, Giving Tree,听Support Staff Recognition听Award听and any other event hosted by the Staff Council.听
Article VII. EXECUTIVE COMMITTEE听
Section 1. Members听
The Executive Committee听consists听of the听chair, vice chair, secretary, immediate past chair, and standing committee chairs.听
Section 2. Duties听
The Executive Committee shall arrange all Council meetings, establish committees for research, study and any other legitimate purpose consistent with expressed or perceived interest of the eligible employees at the University, prepare recommendations on behalf of the Council to the administration, and collaborate with other representative bodies of the University.听
Article VIII. COMMITTEES听
Section 1. Description of Committees听
Standing committees听and subcommittees听will be chaired听and co-chaired听by elected representatives.听The number of听subcommittee听members should consist of a minimum of听four听representatives听and the number of听standing听committees shall听consist of听no less than half of the听elected representatives,听excluding the executive committee听All representatives, except for the听executive听officers, are required to serve on at least one standing committee and听expected to serve on听no less than听one subcommittee or ad-hoc/special committee.听听
Section 2. Standing Committees听and听Sub-Committees听
The standing committees are as follows:听
Employee Benefits and Communications听
Employee Relations听
The Subcommittees are as follows:听
Bylaws听
Nominating听
Web听
Giving Tree听
The members of each听standing听committee听and sub-committee听shall听consist听of a听chair听and co-chair听and two other听representatives.听If the committee chair position becomes vacant, the committee鈥檚听co-chair听will assume the duties of committee chair and the committee will elect a new听co-chair and committee member; if no volunteers the Staff council Chair shall appoint the vacant role to another representative. Each Standing Committee should meet at least once a month. Each Subcommittee听and ad-hoc/special committee听will meet as needed.听
Section听3. Duties听and Ad-Hoc/Special Committees听
Standing听
The Employee Benefits and Communications Committee shall, in consultation with the administrative staff, review and study听benefits-related听matters and make recommendations to the Council. The committee shall听facilitate听Staff Council communications and provide University support staff with a clear communication pathway to express concerns or questions.听
The Employee Relations Committee shall address听appropriate matters听and other concerns of Staff Council and plan several annual events, including but not limited to, The Giving Tree, Archie鈥檚听Pantry听Drive, Student Worker Appreciation听Week,听and the Support Staff Employee Recognition Award听
Subcommittees听
The Bylaws Committee shall review amendments to these Bylaws to ensure language, grammar,听and conformity. The Committee shall also recommend to the Council whether the amendment be approved or denied and give a reason for the recommendation. A听recommendation to deny an amendment by the Committee does not prevent the amendment from being considered by the Council. The Committee shall also interpret these Bylaws when questions arise and make recommendations on clarifying amendments. This committee forms on an as-needed basis.听
The Nominating Committee shall prepare a slate of eligible candidates who have consented to serve if elected and shall prepare ballots for the annual election and any other special elections. This committee forms on an as-needed basis.听听
The Web Committee is a subcommittee of the Employee Benefits and Communications standing committee. It shall听maintain听the Council鈥檚 website and any social media accounts.听
The Giving Tree Committee will consist of听at least 3 council members听that are chosen during the June retreat. This subcommittee will听be responsible for听marketing听and听communications, reviewing and editing the Qualtrics form,听coordinating with campus partners, as well as collections and distribution.听There is a Giving Tree guide inside of the听Staff Council听O: Drive.听
Ad-Hoc and听Special Committees听
The Executive Committee can听create听any听ad-hoc or听special committees as听deemed听necessary.听
Section 4. Authority听
No standing committee, subcommittee, or听ad-hoc/special committee of Staff Council,听except the Executive Committee, has the authority to act independently of the Council.听
Committees must receive approval from the Council before听finalizing听any actionable projects or plans. The Council may grant pre-authorization to act, if needed. If Council approval or pre-authorization is not possible, the Executive Committee must approve the action.听
Article IX. PROCEDURES听
The Staff Council shall abide by the current edition of鈥疪obert's Rules of Order, Newly Revised. These rules shall govern the Council in all cases to which they are applicable.听
Article X. AMENDMENTS听
These bylaws may be amended by a two-thirds majority vote of the total Council, subject to approval by the authorizing body at any regularly scheduled meeting, provided that a written proposal for the amendment was submitted to the members of the Council at least one week prior to the meeting.听
amended: 09/26/01听
amended: 06/09/09听
amended: 04/20/15听
amended: 05/16/17听
amended: 12/19/17听
amended: 03/20/18听
amended:鈥�06/21/23听
amended: 06/17/26听
