CAP faculty liaisons provide oversight, support, guidance, and professional development for their CAP instructors.
CAP Faculty Liaisons
Thank you for your involvement as a liaison in 缅北强奸's dual credit program. The challenging coursework required of high school students enrolled in CAP classes gives them an opportunity to test their ability to do college-level work while easing their transition from high school to college. Without your oversight and support of CAP teachers in high schools, the program could not thrive as it does! Our list of participating high schools shows just how important your support is to this program.
Following are resources available to help you in your role as a CAP liaison. Should you have a question or request that is not addressed below, please do not hesitate to contact one of the CAP staff.
Role: The defines faculty liaisons as 鈥溾�he crucial link between concurrent enrollment and campus faculty and are the means by which the college engages with concurrent enrollment instructors to share new developments in the course area, pedagogic innovations, textbook adoption, educational outcomes, assessment of learning, grading standards, proficiency expectations, and syllabus components鈥� (p. 6-7).听
缅北强奸 CAP faculty liaisons provide oversight, support, guidance, and professional development for their CAP instructors.
Overview: Below are the essential functions and duties required of each CAP faculty liaison. Liaisons should:
Familiarize yourself with NACEP Standards. As a faculty liaison, your role is crucial in assuring that CAP students are receiving the same course content at the same level of rigor as the on-campus students. In most cases, CAP students have more seat time and are receiving more content; this is permissible. NACEP standards require that students are completing, at minimum, what is required on-campus. For NACEP reaccreditation (every 6-7 years), liaisons must be able to write in detail how the course is meeting the on-campus requirements and demonstrate that oversight is in place.
With your department chair, evaluate materials (applications, transcripts, potential course syllabus and textbooks) from potential instructors. With chair approval, conduct pre-approval observation visits and complete the Prospective Instructor Observation Form to convey whether applicants are approved or denied. Newly approved instructors must be visited in their first semester of teaching the course, in addition to the pre-approval observation visit.听
Pre-Approval Observation Visit Compensation
0-75 miles - $150 per visit per course
151-225 miles = $200 per visit per course
76-150 miles - $175 per visit per course
226+ miles - $225 per visit per course
*Virtual Visits: $150 per course
Provide training to new instructors to be sure they understand 缅北强奸 and departmental expectations for teaching the course. You should cover syllabus content, textbooks, grading scales, final exam content and policies, expectations for aligning assessments and whether particular assignments are required. The instructor should understand what is appropriate to include in the 缅北强奸 grade versus the high school grade. Together with the instructor, complete and submit the Orientation Checklist. Facilitation of training for new instructors is paid at a rate of $75 per hour. Time spent reviewing and approving a new instructor鈥檚 syllabus is paid as part of the facilitation stipend. New instructor training is distinct from the annual professional development workshop for veteran CAP instructors.
Facilitate an annual discipline-specific professional development workshop to deepen content knowledge for CAP instructors in your discipline. The workshop may take place as part of the larger CAP conference or at another time convenient for you and the instructors.听
In the absence of more specific guidance from NACEP, the CAP Office recommends in-person professional development or alternating in-person and virtual events, to maintain deep connections with and among instructors.
Facilitation of professional development is paid at a rate of $75 per hour (less than six hours) or $450 per day (six or more hours). Additional monies are not provided for workshop prep time. If you are not able to facilitate a workshop in a particular year, CAP staff will work with your chair and/or dean to identify someone with expertise in the discipline who can. If a liaison continually has difficulty facilitating professional development, CAP staff will meet with the department and/or dean to identify a faculty member better suited for the liaison role.
Provide the CAP Office with a meeting agenda or talking points from the workshop along with any artifacts (PowerPoints, handouts or articles) that were discussed. A Professional Development Documentation Form may also be utilized. Some departments opt to include on-campus adjunct faculty in the professional development session. Contact the CAP Office to discuss a blended workshop, if interested.听
Review the CAP instructors鈥� syllabi by the beginning of the high school academic year (first Friday of the first week of school). Use the to be sure the required components are present and correct in each syllabus.听
Observe each of your current CAP instructors teaching at least once every other school year. Radio/TV instructors may be observed in person once every three years due to distance and budgetary constraints. Online observations in between years for RTV instructors are permitted.
New instructors must be observed once in the first semester they teach. By the last Friday in May, if no issues are identified with the course or syllabus (from review in the fall), submit the completed Observation Forms AND a copy of the current on-campus syllabus. The instructor鈥檚 syllabus should have been sent to the CAP Office early in the fall semester to identify any potential content issues early in the school year. You also should submit comparable examples of assessment tools used in both sections. In general, stipends will be processed once per semester, unless otherwise requested. The observation visit stipend is sliding based on roundtrip mileage from the departure location to the high school.
In the absence of more specific guidance from NACEP, the CAP Office recommends in-person observation visits or alternating in-person and virtual visits, to maintain deep connections with and among instructors.
Observation Visit Compensation
0-75 miles - $150 per visit per course
151-225 miles = $200 per visit per course
76-150 miles - $175 per visit per course
226+ miles - $225 per visit per course
*Virtual Visits: $150 per course
笔谤辞惫颈诲别听CAP instructors with telephone and/or email support, as needed. Connect instructors to appropriate on-campus resources (library, Blackboard support, Core 39 assessment facilitators, etc.).
Share information regarding departmental, college or university changes to course content or assessment expectations. CAP instructors need to be advised of Core 39 assessment requirements if applicable and provided training and support to implement those requirements.
Set expectations. In addition to assessment and course requirements, liaisons need to make sure that CAP instructors know the importance of abiding by the various University policies and deadlines. For example, instructors should check course rosters periodically throughout the semester and contact the CAP Office if a student drops the course. Additionally, liaisons should stress that any prolonged instructor absences (over two weeks) require contacting the CAP Office to develop a liaison oversight plan. Instructors should also know the importance of timely grade entry; CAP staff share detailed directions and deadlines with CAP instructors. One-time or annual completion of University required online training courses including, but not limited to FERPA, Title IX and IT security is required.
Be aware of the CAP Non-Compliance Policy that affects instructors. All CAP instructors are required to attend an annual discipline-specific professional development workshop or make-up event. Additionally, all CAP instructors are required to adhere to the 缅北强奸 course content and/or assessment components. Non-compliance occurs when a CAP instructor does not adhere to the outlined expectations.
Non-observation marketing meetings with prospective instructors or building administrators may arise. Liaisons will be paid for these meetings at a rate of $50 per visit.
Communicate information to your department when necessary. Also, be sure that for any departmental conversations about the course(s) your instructors teach, consider your instructors and how changes will affect them.
Review course evaluation results for your instructors. The Office of Planning, Research and Assessment shares results directly with the CAP instructor and the CAP Office. The CAP Office will share the results with you and your chair, typically in mid-spring for fall length courses and early summer for year-long and spring courses. If there are concerns raised in the evaluations, identify a method (possibly with your chair) for addressing them in a constructive way. Continuing concerns may result in initiating non-compliance procedures referenced earlier in this document
Facilitation of a meeting with a CAP instructor, specifically to address concerns including, but not limited to, content remediation, significant grading or policy changes not in line with University expectations; or time spent re-approving a syllabus and/or mapping/editing course outcomes ($75 per hour). Note that internal meetings, without the CAP instructor present, are not eligible for compensation.
Inform the CAP staff if you鈥檙e feeling overwhelmed, so that we can work with you and your department to offer assistance. Colleagues with subject-area expertise can share or assist with liaison duties.
Observation Visits
Planning
The CAP staff can assist in scheduling visits if desired and arranging for a rental car, if requested.
Mileage reimbursement or use of a 缅北强奸 rental car are available for CAP observation visits, pending compliance with current University travel policies, including completion of the University鈥檚 authorized driver training through Risk Management.
When using your own vehicle, complete departure/return information on the Observation Form. If you choose to schedule your own observation visits, inform the CAP Office so we can send reminders the day before. If feasible, schedule an observation with the instructor that permits time for conversation either prior to or immediately after the class. Be sure the instructor is aware you wish to observe a lecture for at least part of the class period.
CAP liaisons who use their own vehicle to make visits are eligible for mileage reimbursement at the 缅北强奸 rate of $ .49/mile (as of July 1, 2024). Paperwork for mileage must be submitted by the end of the month following the visit. There are two options to complete the requirements to be reimbursed:
Complete a pre-authorization in Chrome River within my缅北强奸. Blanket pre-authorizations are per semester (July 1 鈥� December 31, January 1 鈥� June 30). You must submit a blanket authorization during the current semester and cannot request one in advance for a future semester. You should estimate a higher dollar amount and select CAP (within Outreach & Engagement) as your funding account. You would then submit your mileage after your visit in Chrome River by the end of the month following the visit. You should still record your departure and arrival location on the visit form.
Add Zoe Meuth as a delegate within Chrome River. This will allow Zoe to complete pre-authorizations on your behalf. Once you complete your visit, you will record your departure and arrival locations on the observation visit form and submit them to the CAP Office by the end of the month following the visit. Zoe will submit your mileage in Chrome River based on your information on the form. Note that by making anyone a delegate in your Chrome River account, all travel visit details are visible, not just CAP travel.
For assistance using Chrome River, contact Travel Services. For assistance with reimbursement, contact Accounts Payable.
If your schedule will not permit making all the necessary visits in a given year, we can work with your chair to identify another faculty member to serve as liaison on either a short-term or long term basis. This should be avoided, if at all possible, as it is best practice that the liaison conducts site visits to maintain relationships with instructors. If a liaison continually has difficulty making site visits, CAP staff will meet with the department and/or dean to identify a faculty member better suited for the liaison role.
If you are comfortable doing so, exchange cell phone numbers with the instructor, in case there is a weather or school emergency that impacts your scheduled visit. Otherwise, be diligent about checking email for any updates or changes with your instructor the morning of a visit.
If you also will be facilitating a make-up professional development workshop, be sure to complete the Professional Development Documentation Form in addition to your observation form.
Day of Visit - In Person
Plan to arrive at least 15-20 minutes early to sign in and be escorted to the classroom. Wear/carry a form of 缅北强奸 identification. Many high schools now require a valid driver鈥檚 license to check in with the front office, so be sure to bring your license with you inside the building.
Ask the instructor to introduce you to his/her students and answer any questions, if requested.
Engage in classroom activities as appropriate. Plan to stay the entire class session. Unexpectedly leaving midway through class can be concerning to the instructor. If you do need to leave early, notify the instructor prior to the start of class.
During the visit, observe whether you see evidence that the 缅北强奸 course content is being taught. If you see any issues of concern or areas of improvement, note this on the Observation Form; or share your concerns with the instructor in person and note the conversation on the form. Do also note areas of strength, classroom atmosphere, instructor/student interaction, quality of student performance, instructional strategies and evaluation, recommendations, instructor questions and concerns. You are not there to provide a teaching demonstration but may certainly speak with the students for a brief period or following the observation.
Collect assessment pieces, syllabus and any other materials the instructor has prepared for you. The CAP Office will remind instructors to prepare these items in advance of your visit. If you plan the visit yourself, you will need to communicate these needs to the instructor.
Following the visit, complete the Observation Form. For current instructors, share the completed document, or summarize your comments in an email, to allow for a dialogue and to discuss any concerns or areas of improvement. The Observation Form is required to demonstrate NACEP oversight and generates payment (at the end of the semester) for the liaison upon submission to the CAP Office. The Observation Form is never shared with the high school鈥檚 administrators.
Day of the Visit - Virtual
Guidelines for Online Observations
A veteran instructor may be observed via distance technology every other time, as long as no concerns were noted in the most recent observation, the instructor is current with professional development, and the instructor is amenable.
Liaisons must test the technologies with the instructor prior to the observation.听
CurrentCAP instructors must be observed at least once every other school year, and new instructors must be observed once in the first semester they teach. Upon completion of the observation, submit the Approved Instructor Observation form to the CAP Office. A Word document version of the observation form can be downloaded here.
If a virtual observation is taking place, please use the Virtual Observation Checklist to assist in the planning and set-up of the observation.
ProspectiveCAP instructors must be observed to determine if they will be approved or denied in offering a CAP course at their high school. Upon completion of the observation, submit the Prospective Instructor Observation form to the CAP Office. A Word document version of the observation form can be downloaded here.
Travelfor CAP observations can be reimbursed through Chrome River - Emburse. Mileage reimbursement or use of a 缅北强奸 rental car are available, pending compliance with current University travel policies, including completion of the University's authorized driver training through Risk Management.
If you use your own vehicle to complete CAP observations, you are eligible for mileage reimbursement at the 缅北强奸 rate of $ .49/mile (as of July 1, 2024). Paperwork for mileage must be submitted by the end of the month following the visit.听
Chrome River - Emburse requires that you first submit a pre-approval (required before any travel takes place). Follow the instructions on how to create a pre-approval in Chrome River - Emburse at the start of every semester.
Once the pre-approval is approved, an expense report can be submitted after each observation visit (required by the end of the month following the observation). Follow the instructions on how to create an expense report in Chrome River - Emburse.
If you will be renting a car to complete your CAP observations, please inform the CAP Office before the observation.
Discipline-specific professional development workshops must be held every year. The purpose of these workshops is to deepen content knowledge for the CAP instructors in your discipline. The workshop may take place as part of the larger CAP conference聽or at another time convenient for you and your instructors. You must inform the CAP Office when you want your annual workshop to take place, and they can assist you with the planning. Upon completion of the workshop, submit all materials provided to the instructors and an attendance list to the CAP Office.
One-on-one professional development workshops may take place if you feel it is in the best interest of the instructor, or if the instructor is unable to attend the larger workshop. Upon completion of this one-on-one meeting, submit all materials provided to the instructor and the Professional Development Documentation form. A Word document version of the form can be downloaded here.
New instructor orientations must take place after a prospective instructor observation has taken place and before the newly approved CAP instructor can teach their CAP course. Training for new instructors is to ensure they understand 缅北强奸 and departmental expectations for teaching the course. The syllabus content, textbooks, grading scales, final exam content and policies, expectations for aligning assessments, and whether particular assignments are required must be covered. The instructor should understand what is appropriate to include in the 缅北强奸 grade versus the high school grade. Together with the instructor, complete and submit the Discipline-Specific Orientation Checklist. A Word document version of the checklist can be downloaded here.
All CAP instructors must complete and submit a syllabus for each CAP course they are teaching. To ensure that CAP syllabi properly reflect the course, you will need to review all CAP syllabi by the beginning of the high school academic year (first Friday of the first week of school. Use the to be sure the required components are present and correct in each syllabus. A Word document version of the syllabus review form can be downloaded here.
Faculty Syllabus Review Timeline
By April 1: The liaison sends template edits to the CAP Office. Possible edits could include how the 缅北强奸 grade is calculated, departmental policy on late work, Core 39 requirements, etc.
By May 1: The CAP Office sends the template to the instructor with the workshop completion deadline.
By July 1: The instructor sends a draft of the syllabus electronically to the liaison. The liaison makes sure all departmental policies are conveyed and shares feedback with necessary edits.
By August 10: The final version of the syllabus is emailed to the liaison and the CAP Office by the end of the high school's first week. Any departmental/college level syllabus updates that happen in August prior to 缅北强奸's semester starting will be conveyed to instructors if applicable. Not all syllabus updates will apply to CAP instructors (i.e. inclement weather policy, CAP's specific ADA policy, etc.). Missing or incorrect information is brought to the instructor's attention and documented on the Syllabus Review Form.
During the School Year: On the Observation Visit form, the liaison reviews the final syllabus and completes the Syllabus Review Form.
The the organization that provides accreditation to the 缅北强奸 College Achievement Program. Below are documents that provide more information on your role as a liaison and NACEP's requirements.
